Managed print solutions
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Managed print solutions
A managed print solution (MPS) is a service offered to manage all aspects of a business’s printing devices, including printers, copiers, scanners,. Instead of purchasing and maintaining these devices outright, businesses can outsource the management, maintenance, and optimization of their printing infrastructure to us.
Our Key Components
Key components of a managed print solution include
Overall, managed print solutions aim to reduce printing-related costs, increase operational efficiency, enhance document security, and minimize environmental impact by promoting responsible printing practices.
Process
Process of a managed print solution
01.
Assessment and Analysis
The first step is to conduct a thorough assessment of the organization’s current printing environment. This involves gathering data on existing printing devices, usage patterns, costs, and workflow requirements. Analysis of this information helps identify inefficiencies and opportunities for improvement.
02.
Strategic Planning
Based on the assessment findings, a strategic plan is developed to optimize the printing infrastructure and processes. This plan may include recommendations for consolidating or upgrading devices, implementing print policies, and integrating with existing IT systems.
03.
Device Procurement and Deployment
Once the strategic plan is finalized, the appropriate printing devices are procured and deployed according to the organization’s requirements. This may involve replacing outdated equipment, deploying new devices in optimal locations, and configuring settings to align with print policies.
04.
Software Implementation
If necessary, software solutions are implemented to manage and monitor the printing environment. This may include print management software for tracking usage, enforcing print policies, and generating reports. Security software may also be deployed to protect sensitive data.
05.
Training and Change Management
Employees are trained on how to use the new printing devices and software effectively. Change management processes are put in place to facilitate a smooth transition to the managed print solution, including communication of changes, addressing concerns, and providing ongoing support.
06.
Monitoring and Management
The managed print solution is continuously monitored and managed to ensure optimal performance. This includes proactive maintenance, monitoring usage patterns, managing supplies, and implementing updates or adjustments as needed.
07.
Optimization and Continuous Improvement
Regular reviews are conducted to assess the effectiveness of the managed print solution and identify opportunities for further optimization. This may involve refining print policies, adjusting device configurations, or implementing new technologies to improve efficiency and reduce costs.
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